Here are some business documents that you will not want to shred.
Managing files is a crucial task for any company, and this sometimes involves shredding files that you don’t need anymore. While there are many documents that will need to get shredded eventually, there are certain ones that you should always preserve. Here are some business documents that you will not want to shred.
Founding Documents
Founding documents include ones such as partnership and operating agreements, as well as articles of incorporation. They include vital company information regarding ownership, choice-making guidelines, stock insurance, and management. If you shred these files, you could face problems down the road, like debates about ownership and legal disputes.
Employee Records
For regulatory compliance, it’s imperative that your company keeps employee records, such as employee contracts, payroll files, performance evaluations, and benefits information. If there are any disputes between employers and employees, these are the business documents that are required in order to resolve these disputes. If you end up shredding these files, there could be compliance problems and legal disputes, not to mention the harm that could come to the reputation of your business.
Intellectual Property Files
Intellectual property (IP) files, like copyrights, patent applications, trade secret files, and trademarks are vital business documents for any company to have. They stop your company’s original ideas from being used (or misused) by other companies, and they stop your company from becoming a victim of brand theft. If you shred these files, your company’s ideas could become stolen, and your company could lose IP rights.
Legal Files/Contracts
Your company also needs to keep legal business documents and contracts, including licenses, leases, vendor contracts, and disclosure agreements. These files help to represent the relationships your company has with other businesses. With these business documents on hand, you’ll always know about the obligations you have with other companies. Shredding these documents could harm company relationships, as well as your company’s reputation.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.